Even a planned office relocation is disruptive for your business. It takes some time for customers and partners to get used to your new location, especially if you’re a retail business that relies on foot traffic.
The work of relocation can also throw your business off course. Relocations require considerable financial resources and time. Some businesses need to shut down for days or weeks at a time while relocating, which costs them valuable revenue.
If you’re able to keep your business running during a relocation, you can minimize the disruption to your workflows and your bottom line. Here are a few tips that can help you organize your relocation and keep your business open.
Hire Professional Movers with Commercial Experience
The most important thing you can do to keep your business running during an office move is to hire professional movers.
Professional movers take care of the work of packing, transportation, and unpacking for you. Experienced, affordable short- and long-distance movers take most of the pressure off your team. You and your employees can focus on doing most of the work of keeping your business running while outsourcing moving tasks to the professionals. That way, your business can stay open.
Make sure that you hire movers who have experience with commercial moves, not just residential ones. Commercial moves often require additional paperwork and insurance compared to residential moves, and in some cases may even involve coordination with insurance restoration specialists to ensure compliance and protection.
Start Planning for Your Move Well In Advance
Most businesses plan to relocate several months in advance. It takes time to find a new office space and negotiate favorable lease terms. According to Massachusetts law, the terms for breaking a lease are outlined in each contract, but you usually have to notify the landlord months in advance if you are planning on terminating the lease or not renewing.
Since you know ahead of time that you will be relocating, use that time wisely to prepare for the move. A few months in advance, have members of your team dedicate a few minutes per day to throwing out unnecessary objects and getting things ready for the move.
The more work that you do ahead of time, the less work you’ll have to do in the days and weeks leading up to the move. That will make it easier to stay open and manage your move.
Notify Customers Ahead of Time
A few weeks before your move, notify your customers and partners that you will be changing addresses. Set up physical notices and consider sending out mailers to frequent customers. That way, customers will know that you are moving and can also give you grace if things aren’t functioning to your usual standards during the move.
Moving With Minimal Disruption to Your Business
While some disruptions are inevitable when you’re moving, you can keep business as usual going even during a relocation if you plan ahead. Start your moving tasks well in advance to avoid last-minute scrambling and notify everyone of your move, from customers to the postal service, ahead of time.
The best thing you can do to keep your business running is to hire professional movers. For example, look for a reliable moving company in Atlanta to ensure a smooth and efficient transition. Outsourcing most of the work of packing and transportation to the professionals lets you focus on your business until the very last minute.
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